How Virtual Office Space Works

Address Services & Reception Courtesies
A Great Location \ Intelligent Office locates your business in one of the best buildings in town. You'll have a prestigious business address for your mail, your stationery and your advertising, as well as an impressive place to meet your clients. Your address with us will have your company's name, not ours, and if you work from home, this is a great way to protect your privacy. Our business addresses are also a convenient way to establish an office presence in another city.

Our virtual offices will meet your business needs with a range of workplace solutions.

Private Mailbox with 24/7 Access
You'll receive a locked, private mailbox that you can access 24/7, and if you're out of town, we can monitor and forward your mail to you.

A Staffed Drop-Off/Pick-Up Point
During business hours, our front desk is your reception area. We'll sign for your deliveries and help you get things to and from your clients. You'll never have to worry about missing an important delivery because you're not around to sign for it, and if you're out of town, we'll forward your items anywhere you wish.

Fax Services
Along with a business phone number, we can also provide you with a fax number. Received faxes can be placed in your mailbox, re-directed to another fax machine or even converted to an e-mail that you can download from anywhere.

Establish presence with one of our virtual offices in Garden City, Long Island, NY.

Meeting Space
From a listing on the lobby directory to a warm greeting from our reception area, we make sure you feel that Intelligent Office is your office. Private virtual offices and conference rooms are available whenever you need them, and the impressive corporate atmosphere is perfect for meeting your clients.

Everything You Need
Intelligent Office meeting space has everything you need to successfully conduct your meetings, from high-speed Internet access to conference calling, and a networked printer. Our staff is always on hand to provide executive suite services such as faxing, copying and printing. You can also do these services yourself at our fax and copy area. For your convenience, all locations feature a kitchen as well as optional catering services.

24/7 Access & Smart Billing
All Intelligent Office locations feature 24/7 access to meeting space. An electronic keypad makes entry simple, and your virtual office usage is automatically tracked for you.

Part-Time and Full Time Office Space
Our virtual offices and conference rooms are available by the hour, day, week or month. Full-time office space is also available in many locations. Please contact your desired location to check availability.

Flexible A La Carte Usage
Like most of our features, your meeting space and accompanying services are billed on a flexible a la carte basis. This means your "office overhead" is based on your exact needs and usage, providing you with a truly cost-effective virtual office solution.

An Office Around the Country
When you join one Intelligent Office, you're joining them all. Going virtual with Intelligent Office means having meeting space in major cities across the United States and Canada. You can also conveniently set up secondary business addresses, out-of-town phone numbers and other services. Call us for details.

A La Carte Services
Below is a sample list of features and services available on a flexible a la carte basis. Please contact Intelligent Office in your desired area for pricing as well as a full list of options.

Offices and Conference Rooms Voicemail
  • Facilities Membership
  • Branch Office
  • Weekend/Evening Entry
  • Lobby Directory Listing
  • High-Speed Internet
  • Private Office
  • Small Conference Room
  • Large Conference Room
  • Voice Mail Box/T-Box
  • Web Voicemail Box
  • Active Notification
  • Remote Active Notification
  • Extended Message Retention
  • Extended Message Capacity
  • Intelligent Custom Operator
Phone Reception & Support Copying
  • Call Forward Only Membership
  • Screened Call Forward Membership
  • Follow Me Communications Membership
  • Intelligent Assistant Services
  • Business Identity Membership
  • A La Carte Receptionist Membership
  • 800 or 888 Numbers
  • Additional Members
  • Directory Listings
  • Volume Call Packages
  • Laser Printing
  • Self-Service Printing
  • Staff Assisted
Faxing Other Services
  • Notification of Receipt
  • Receiving/Sending
  • Sending Staff-Assisted
  • WebFax
  • Coffee/Kitchen Services
  • Staff Notary
  • Staff Witness
  • TV/DVD/VCR Rental
  • Video Conferencing
  • Monthly Option
Mail Services  
  • Standard Mailbox
  • Large Mailbox
  • Storage Mailbox
  • Additional Company Names
  • Billing by Mail
  • Forwarded Weekly
  • Forwarded 2x/Week
  • Forwarded Daily
  • Forwarded Once
  • Mailbox Check
  • Mailbox Consultation
  • Metered and Posted Mail
  • Package Notification

The Remote Receptionist
We hired the best remote receptionists in town, and then armed them with the technology to connect your calls anywhere. Whether you're working from home or out on the road, you'll enjoy answered and screened business calls with all the professionalism of a full-time receptionist. Calls are connected so seamlessly that your clients won't believe your remote receptionist isn't in the office with you, and our call announcing means you'll always be able to choose which calls you want to take. Whether you're at home, out on your cell or anywhere else, your clients only need a single contact number for your business.

For more information on The Remote Receptionist, watch our Office Tour video or look at the Remote Receptionist section of this site.